Service and operations
Administrative Assistant resume example
Administrative work is easy to undersell as a list of tasks. This example shows the scope (who you support, how many calendars, what budgets) and the problems you solved, which is what separates a strong assistant from a list of duties.
Opens in the Sembis editor with this example filled in, on the free Modern template. Replace the details with yours and download an ATS friendly PDF. No card needed.
An example: the person and employers are made up.
Administrative Assistant resume summary examples
Two or three sentences at the top of your resume that say who you are, what you’re good at and what you’ve achieved. Pick the one closest to your level and swap in your own facts.
Organised and dependable administrative assistant with front desk and data entry experience. Fast in Microsoft Office and Google Workspace, with a friendly phone manner.
Administrative assistant with 6 years supporting executives, managing complex calendars, travel and a 250 guest annual conference.
Senior executive assistant with 12 years supporting C level leaders, managing a team of two assistants and acting as the office's operations lead.
More in the guide: how to write a resume summary.
Bullet points for a administrative assistant resume
Strong bullets start with an action verb, say what you did, and end with a result someone can measure. Use these as patterns, with your own numbers.
Stuck for the first word? See 180+ resume action verbs.
- Managed calendars for the CEO and two partners across four time zones
- Cut travel costs 15% a year with advance booking policies
- Organised an annual conference for 250 guests, on budget
- Processed 200 invoices a month and reconciled credit cards
- Set up a shared filing system used by the whole office
- Prepared board meeting packs and took minutes
- Supported a team of 15 with scheduling and expenses
- Onboarded new staff with equipment, accounts and first week schedules
Skills to put on a administrative assistant resume
Tracking systems match your resume against the words in the job posting, so list the skills you really have using the posting’s own terms. Hard skills belong in a skills section; show soft skills through your bullet points.
Hard skills
- Calendar management
- Travel planning
- Event planning
- Expense reports
- Minute taking
- Data entry
- Microsoft 365
- Excel
- Outlook
- SharePoint
- Google Workspace
- Concur
Soft skills
- Organisation
- Discretion
- Anticipating needs
- Communication
- Multitasking
- Reliability
How to write a administrative assistant resume
01
Show who and how much you support
"The CEO and two partners" or "a team of 15" makes your scope clear.
02
Quantify what you handle
Invoices, events, guests, travel bookings. Volume turns everyday tasks into evidence.
03
Name the software
Microsoft 365, Google Workspace and expense tools are common filters. List them in plain words.
04
Check what a tracking system sees
Before you apply, run your finished resume through the free ATS resume checker to see the exact text a parser pulls out, and fix anything that comes out scrambled.
Tailor it to each administrative assistant job
Paste a job posting into Sembis to see which of its keywords your resume is missing, and let AI suggest rewrites you approve one by one.
